Let's face it, a wedding is a huge event to plan and requires a lot of items to pull it off. We realize that you might be looking for vendors that will take care of everything. But you also might be only hiring vendors for some of your needs which means that you are responsible for finding and renting a number of the supplies that will be required at your venues. For this, you will be seeking out rental vendors of which there is many in the Baltimore area. But unless this is an area that you have experience with, there will be somewhat of a learning curve in understanding how to deal with rental vendors. There are some key questions that you will want to ask and be aware of when you seek out rental items. The more you know, the more you will help yourself in term of your wedding budget, planning and setup.
One of the first things that you will want to do is research how much each item is that you need to rent. At least have a range so that when you deal with a rental company, you will be coming at things from a position of knowledge. Keep in mind that you will need to figure in delivery fees. But there also might be fees that you have not thought about. For instance, find out if the rental company charges a separate labor fee or is that figured into the fee per item? Another issue that might cost you that you need to be aware of from the beginning is what the damage policy is of the rental company. This could be huge if in fact anyone in your wedding party or any of your guests damages something and you have to pay for it.
Something else that you will want to check into is whether the rental company provides any kind of design services. This could come in handy if you are not going to hire a wedding planner or be helped by your venue in terms of setup. Some rental vendors will help you with setup design for a fee. Find out how that would work and what it would cost you. If you want any of your rental items to be personalized, ask the rental vendor if they provide that kind of service. Find out if your rental vendor is willing to meet with your other vendors to coordinate the planning and the setup. This can be a huge help to you and could make things go a whole lot more smoothly. And while you are asking about this, find out if the people that work for them are actual employees or outside contractors. The more experienced the staff is, the more efficient the process will be.
While we realize that you are renting which means that most of what you are going to receive has been used, it doesn't hurt to ask if they have anything new in their inventory. It is a very good idea to arrange a tour of their warehouse. That way you can see the quality of items they have available before you see it at your wedding. Also, if you are looking for specific kinds of pieces, you will be able to ask about that and even scope them out for yourself at their facility. Once you see that a certain rental vendor has everything that you want, ask them if you have to order a minimum amount? Do you have to return certain items washed? Order everything at once if you can because you will only pay one delivery charge. Remember, the more that you know ahead of time, the less surprises you will be hit with after the fact, especially surprises that affect your budget.
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